While we’re always moving forward it’s sometimes wise to look back. While doing so, we found most of our Pro Tips to be as relevant today as when they were first written and applicable to most event professionals. Here’s a collection of our Pro Tips to-date …
May 31, 2019 – Two Easy Ways to Incorporate Scalability into Any Business
Be transparent! If another company is out of resources and relying on yours, let them know what you can provide directly and what you’d outsource. There are few things more frustrating than calling several vendors, choosing one, then seeing the others’ resources (equipment and/or labor) onsite. Transparency allows your customer to make an educated decision and not feel like you misrepresented your capacity to earn their business. Trust is earned but shouldn’t be taken for granted … always give them the choice.
March 11, 2020 – What to Do When There’s Nothing to Do
It’s a manager’s job to remove obstacles and ensure successful outcomes. “Constructive Criticism” without helpful action does not improve processes and decreases overall productivity.
October 1, 2020 – Best Practices for Evaluating Virtual Event Platforms
A somewhat unique idea for corporate events is adding a silent auction and donating the proceeds to charity. It makes everyone feel good about their company, builds an all-for-one culture, and helps the community.
September 20, 2020 – THE CUBE: Encompass’s Purpose-Built Broadcast Production Studio
Ad-hoc studios reflect a traditional stage environment that just doesn’t measure up for some audiences.
November 4, 2020 – Tips and Tricks for Remote Presenters
If you’re engaged, having a good time, and enjoying the experience … your audience will too!
December 9, 2020 – Top 10 Questions About Virtual Events in 2020
Virtual events have widened your reach so consider sponsorship opportunities to help offset cost and/or increase revenue.
December 30, 2020 – At Their Core … All Events are the Same
Expectations of in-person events will undoubtedly change too. Be prepared for more cameras, better graphics, and second screen offerings in 2021.
Virtual events have allowed for greater reach at the same cost which yields higher returns on sponsored and/or ticketed events.
Promotion (ensuring your audience knows when/where to find your event and building anticipation) is just as important as the event itself.
January 7, 2021 – Three Ways to Include Remote Participants in Your Event
This [try incorporating remote participants into the program feed on occasion] is especially effective for events with 100% virtual audiences.
January 13, 2021 – How to Make the Most of Online Training
Shooting tight and wide from the same angle allows a little framing flexibility and makes editing a lot easier.
If your organization only has a few experts, consider pre-recording your training so the same people can participate in live chat and Q&A while the course is presented to your audience.
January 27, 2021 – What We’ve Learned from Virtual Events … and Plan to Keep!
Augmented Reality (AR) and Virtual Reality (VR) were being discussed in 2019. With the rapid development of rendering technology, you’ll see these in use at convention facilities and entertainment venues very soon!
February 3, 2021 – The Importance of Graduations and How Technology Can Help
Co-locating isn’t a new concept, but all schools should consider the efficiency benefits. Sharing physical (equipment and labor) and intellectual (planning, permitting, etc.) resources reduces the expense for every school involved. Many companies will negotiate multi-week agreements which leads to huge savings. Districts, charter schools, and private institutions usually see the greatest impact of sharing a venue.
The Valedictorian that has started their internship abroad can still deliver a speech during the graduation. Pre-recorded is ok but live or live-to-tape is much more genuine.
This might be outside the scope of your Technical Production Partner but do whatever you can to ensure strong WiFi or cellular connectivity. For an additional cost, venues often have options for expanding their day-to-day access and mobile providers can deploy temporary cellular towers.
February 24, 2021 – Three Tips to Prepare for Your Spring Events
Your Technical Production Partner can help with looping audio tracks, Podcasts, and other campaigns outside the scope of your team.
Consider involving your local governing entities as non-financial sponsors so they’re invested in the success of the event!
February 24, 2021 – Three Communication Tips for Event Experts
Trust is developed through clear communication and outcomes … not being the nerdiest person in the room.
March 24, 2021 – An Organized Organization
Flexibility versus Reckless Compromise … with so much structure in place, it’s actually easier to be flexible when the moment arises.
It’s interesting to read these without knowing who they were written for … agencies, corporate communications, nonprofit organizations, and schools … goes to show that all events really are the same!
At Encompass, we have unique backgrounds that situate us perfectly to produce high end and complex offerings. We’ve worked in broadcast television, touring entertainment, live sporting events, and countless convention facilities across the country.
We have technical design experience and a disciplined process in place that allows us to easily scale events and shift from in-person to virtual without angst. There isn’t much that’s beyond our scope and we love the intensity of putting on events!
If you’re a planner working to create an event, seeking help with virtual event technology, or simply want to learn more … we can help! Sign up below to receive our updates (we promise to keep your contact information secure and won’t “overshare”).